MINUTES OF THE REGULAR MEETING

OF THE

LIBRARY BOARD OF TRUSTEES

February 23, 2006

1. CALL TO ORDER:

The meeting was called to order by President Kawase at 2:30 p.m. in the Main Library Board Room.

ROLL CALL:

Present: Mr. Kawase, Mrs. Britt, Mr. Buck, Mr. Georgieff (arrived at 2:42 p.m.), and Mr. Johnson.

Staff: Al Milo, Library Director

Betty Schwarzkopf, Administrative Secretary

Guest: Nancy Lee, President, Friends of the Library

2. INTRODUCTION OF NEW BOARD MEMBER:

Director Milo introduced new board member, Duncan Johnson, and welcomed him to the Library Board of Trustees. Mr. Johnson replaces Mrs. Mann whose term ended in January 2006.

3. MINUTES OF JANUARY 26, 2006:

Mr. Georgieff moved and Mr. Duncan seconded that the minutes of January 26, be approved. The motion carried.

4. WARRANT REGISTER OF FEBRUARY, 2006:

Mrs. Britt moved and Mr. Buck seconded that the warrant register in the amount of $27,002.40 be approved. The motion carried.

5. FEBRARY 2006 EXPENDITURE SUMMARY:

Director Milo noted that 66.5% of the fiscal year is complete and 59.7% of the operating budget has been expended. The report was accepted and filed.

6. REPORTS:

a. Library Director

Mrs. Britt inquired if the roof leak repairs in the Launer Room and at the Hunt Branch were paid out of the Library budget. Director Milo responded that the repairs are funded out of the Maintenance Services Department budget.

Director Milo reported that nine applications for the Technical Services Library Division Manager position have been received.

Mr. Milo said that due to a Republican convention, Assemblywoman Lynn Daucher and State Senator Dick Ackerman were not able to attend the Library’s Centennial Celebration. Orange County Supervisor Chris Norby, Congressman Ed Royce, and Mayor Pro Tem, Don Bankhead attended. There was excitement outside the library when Albert the Ostrich temporarily escaped from confinement. Albert interrupted Ostrich Eggs for Breakfast author Dora May Sim autographing books, by knocking books off a table. Overall staff estimated 400 patrons attended the reception. Mr. Kawase complimented staff for a well-attended reception.

Mr. Johnson complimented staff on the new Library website presentation made to the City Council at the February 21 meeting.

The written report was accepted and filed.

b. Friends of the Library

Friends President Nancy Lee reported the Friends made $15,000 at the February book sale. The next book sale will be held the first weekend in June. Mr. Kawase inquired about the number of Friends members. Ms. Lee responded there are approximately 900 general members and 31 board members.

c. Library Foundation

It was reported that the focus of the Foundation Board is presently on the author luncheon featuring A. Scott Berg. The date has been changed to Sunday, July 30.

d. CALTAC

Mrs. Britt reported there will be a CALTAC workshop on March 11, from 9 a.m. to 1 p.m. in Burbank. Mrs. Britt encouraged the board members to attend. Mr. Georgieff, Mr. Kawase, and Mrs. Britt will attend. There was discussion regarding holding a CALTAC training session for the Board members. Mr. Johnson suggested having it on a board meeting date.

7. ACTIVITY REPORT:

The report was accepted and filed.

8. NEW BUSINESS:

a. Reorganization of 2006 Board Officers

Mr. Georgieff nominated Mr. Kawase for the office of President. Mrs. Britt seconded the nomination.

Mr. Kawase was unanimously elected Library Board of Trustees President for 2006.

Mr. Georgieff nominated Mrs. Britt for the office of Secretary and Mr. Buck seconded the nomination.

Mrs. Britt was unanimously elected Library Board of Trustees Secretary for 2006.

Mr. Johnson was appointed Library Board of Trustees liaison to the Library Foundation.

b. Sunday Closures in 2006

Director Milo explained that staff recommends the Main Library be closed on the following dates: Easter Sunday, April 16; the Sunday prior to Memorial Day, May 28; and the Sunday prior to Labor Day, September 3.

Mrs. Britt moved and Mr. Johnson seconded that the recommendation be approved. The motion carried.

9. OLD BUSINESS:

a. Main Library Space Planning Presentation

Director Milo said the space planning presentation to City Council has been moved to the March 21 meeting. A committee consisting of Mr. Milo, Mr. Kawase, and Mr. Georgieff met to discuss the presentation.

(Mr. Johnson was excused from the meeting at 3:25 p.m. to attend an earlier commitment.)

The committee would like to address “the new century” for the library and focus on the use of Redevelopment funds for future library improvements.

b. One City/One Book Project

The following ideas were discussed for the project: hold the event in September or October; sponsor either a scholar or a panel discussion; have online library discussion groups on the book. Mrs. Britt volunteered to investigate contacting the book’s author. Director Milo said the author is booked for all of 2006 and is taking booking dates for 2007. There is a good study guide for The Kite Runner on the Pasadena Public Library’s website.

10. ACCEPTANCE OF DONATIONS:

There were no donations to report.

11. CORRESPONDENCE:

Director Milo shared a letter he received from former Board Member, Kate Reeves, congratulating the library on its 100th anniversary.

12. BOARD MEMBER ROUND TABLE:

Mr. Milo made an inquiry to Mr. Buck regarding his son. Mr. Buck reported his son is again undergoing chemotherapy. Other board members expressed their support.

Mr. Georgieff reported that the Boy Scouts assisted with the Friends of the Library book sale. He said he is excited about this year and is optimistic about future library capital projects.

Mrs. Britt said the possibility of future improvements to the library has been a long time coming but she thinks it is finally going to happen. She commented that she is now the only woman on the Board with four men.

Ms. Lee congratulated the new Board officers and the new liaison to the Foundation Board.

Director Milo shared copies of the new Launer Room brochure. New centennial library cards can be obtained for $2 each.

13. ADJOURNMENT:

Mr. Buck moved and Mr. Georgieff seconded that the meeting adjourn at 4:25 p.m. The motion was approved.