MINUTES OF THE REGULAR MEETING

OF THE

LIBRARY BOARD OF TRUSTEES

June 23, 2005

 

1.      CALL TO ORDER:

 

The meeting was called to order by the secretary, Mrs. Britt, at 2:40 p.m. in the Main Library Board Room.

          ROLL CALL:

 

Present:          Mrs. Britt, Mr. Buck, Mrs. Mann.  Mr. Kawase arrived at 2:55 p.m.        

 

Absent:           Mr. Georgieff

 

Staff:               Al Milo, Library Director

                        Betty Schwarzkopf, Administrative Secretary

                        Jeanette Pham, Children’s Services Library Division Manager

                         

Guest:            Alex Buck

                       

2.      MINUTES OF MAY 26, 2005:

 

Mrs. Mann moved and Mr. Buck seconded that the minutes of May 26, 2005 be approved.  The motion carried.

 

3.      WARRANT REGISTER OF JUNE 2005:

 

There was discussion regarding the $10,110.73 invoice from Ebsco.  Mr. Milo explained that it was a one time annual fee for magazine subscriptions.  Mr. Buck moved and Mrs. Mann seconded that the warrant register in the amount of $34,533.41 be approved.  The motion carried.

 

    

 

4.      EXPENDITURE SUMMARY OF JUNE 2005:

 

            Director Milo commented that at the end of the fiscal year, 88.6 percent has been expended.   Funds leftover will be carried over to the new fiscal year Library Reserve Fund.  Next month there will be two reports, one completing fiscal year 2004/2005 and one for July 2005/2006.  The report was accepted and filed.

5.      REPORTS:

a.       Library Director

 

Director Milo reported that the position of Senior Librarian at the Hunt Branch has been offered to and accepted by Andrea Taylor of Florida.   Ms. Taylor’s start date is July 11. Cindy Corderman will return to the Children’s Library as a Librarian (her former position). 

 

The interviews for the Technical Services Division Manager position have been completed.   Only one in-house candidate made the eligibility list.   Mr. Milo has decided to reopen the recruitment.  Technology knowledge and library automation experience will be emphasized.  

 

Children’s Services has applied for a Sunrise Rotary grant for approximately $9,500 to digitize Ostrich Eggs for Breakfast.

 

The first day of the Summer Reading Club, 4,035 books were checked out.  The written report was accepted and filed.

b.       Friends of the Library

 

In the absence of Friends President, Nancy Lee, Director Milo reported that the Friends netted $12,500 on their June 3-5 book sale.

c.       Library Foundation

 

There was not a report filed because the Foundation’s monthly meeting would not be held until after the Board of Trustees’ meeting.  Ginger Britt will attend that meeting as the Library Board liaison and report at the July meeting.  Mr. Kawase commented that at the Budget Hearings, the Mayor had inquired on the Bastanchury property possibly being sold.  Mr. Kawase said the Foundation has a committee looking into the issue.

 

 

 

6.                ACTIVITY REPORT FOR MAY 2005:

 

Director Milo predicted that the annual total circulation will reach more than one million by the end of June.  He added that he will prepare a trend analysis over the last 10 years as requested by Mr. Georgieff for presentation at the July meeting.   The report was accepted and filed.

7.                 OLD BUSINESS:

a.    2005-2007 Proposed Budget

 

Director Milo said the City Council approved the proposed budget and are moving forward with approving the sewer fees.  It is expected to be approved in September.  The proposed budget includes $33,900 to continue Bookmobile service to the existing five school stops only.

b.     Bookmobile Service

 

The Bookmobile has been reassigned from Adult Services to Children’s Services under the supervision of Jeanette Pham.  Ms. Pham has researched the state guidelines and found it is not necessary to have a librarian on board.   She is presently recruiting for a part-time Library Technical Assistant (LTA) and a part-time Library Clerical Assistant (LCA).   The LTA will be responsible for driving the Bookmobile.  It would be desirable to find someone with bilingual skills.  The new schedule was distributed to the Board members.  The Board members thanked Ms. Pham for her creative ideas for keeping the Bookmobile service going.  A handout was distributed by Ms. Pham.

c.     Space Planning Study

 

Director Milo said he had researched the library archives back to 1997.  Before the Children’s Library construction there was a space planning study performed.  He explained in general what the study included and will bring more details to the July meeting.

 

8.                ACCEPTANCE OF DONATIONS:

 

Mrs. Mann said she was thrilled to move the acceptance of the gifts in the amount of $6,489.02.  Mrs. Britt seconded the motion.  The motion was approved.

 

9.                CORRESPONDENCE:

 

There was no correspondence to report.

 

10.    BOARD MEMBER ROUND TABLE:

           

Mrs. Britt said she recently attended two children’s programs with her grandsons.  One program was a magic show which was wonderful.

 

Mrs. Mann commended Director Milo for getting the budget approved and more funds for the Bookmobile.

 

Mr. Kawase said he regrets the Board did not advocate stronger on behalf of the Library during the budget hearings.  He commended Jeanette Pham on the grant submitted to the Sunrise Rotary.  Joanne Hardy will attend a Sunrise Rotary meeting to speak on the Small Business Grant.

 

11.    PUBLIC COMMENTS:

 

Alex Buck a recent graduate of Troy High School and son of Board member Vince Buck, said he had been a junior ambassador to Fukui, Japan with the Sister City Association.  He inquired as to what the other budget choices were other than cutting the Bookmobile.  Director Milo explained it would have meant cutting library hours, and the book budget which had already been cut $52,000 in the previous budget.

12.    ADJOURNMENT:

 

Mr. Buck moved and Mrs. Mann seconded that the meeting be adjourned at 4:15 p.m.  The motion was approved.